I asked my friend David over dinner one night how he manages to keep on top of all his projects at work. I don’t always talk about organizing with friends, but I often discover new ways to do things from them, and that’s always fun. He said that he uses his email program.
How does that work? For each project he opens a new email and starts typing in bullet points for all the tasks that need to be done that day. The emails are automatically saved as drafts and he can quickly cycle through them to see at a glance what’s happening. He continues to add to them during the day, including notes from conversations and other emails. So he ends up with an outline of all project activity for the day.
He sends the emails to himself using the date and project in the subject line and then keeps them in the appropriate project folder. Sometimes they’re also mailed to other people working on the project, saving him the step of copying information from other sources. And he has a chronological, easily accessible log of project activity.
I like this idea because it’s simple and fast, it uses a program he already knows (no learning curve) and the information is easily transferred elsewhere, including to other people.
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